PulseRetro

Privacy & Cookie Policy

Your privacy is our top priority. Learn how we collect, use, and protect your data.

Last updated: October 26, 2025

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Overview

PulseRetro is committed to protecting your privacy and ensuring transparency in how we handle your data. This policy explains what information we collect, how we use it, and your rights regarding your personal data.

We comply with:

  • GDPR (General Data Protection Regulation) - EU
  • CCPA/CPRA (California Consumer Privacy Act) - California, USA
  • EU DMA (Digital Markets Act) - EU
  • Other applicable privacy regulations worldwide

What Data We Collect

Information You Provide

  • Account information (name, email, password)
  • Team and organization details
  • Retrospective content and feedback
  • Communication preferences

Automatically Collected Information

  • Device and browser information
  • IP address and approximate location
  • Usage patterns and analytics
  • Cookies and similar technologies (see Cookie Policy below)

Privacy-First Architecture

Personal sentiment logs remain encrypted on your device. We never see your raw personal retrospective data. Only anonymized themes you choose to share are sent to our servers.

Cookie Policy

Cookies are small text files stored on your device that help us provide and improve our services. You have full control over which cookies you allow.

Essential Cookies

Required for the website to function. These cannot be disabled.

  • Authentication and session management
  • Security and fraud prevention
  • Your cookie consent preferences

Analytics Cookies

Help us understand how you use our site so we can improve your experience.

  • Google Analytics (anonymized IP addresses)
  • Performance monitoring
  • Usage statistics and patterns

You can opt-out: These cookies require your consent.

Marketing Cookies

Used to deliver personalized advertisements and measure campaign effectiveness.

  • Google Ads and conversion tracking
  • Retargeting and remarketing
  • Ad performance measurement

You can opt-out: These cookies require your consent.

Social Media Cookies

Enable social media features and personalized content from social platforms.

  • Social sharing buttons
  • Embedded social media content
  • Social login features

You can opt-out: These cookies require your consent.

Manage Your Cookie Preferences: You can change your cookie settings at any time by clicking the cookie preferences button in the footer of this page.

Your Privacy Rights

You have the following rights regarding your personal data:

Right to Access

Request a copy of all personal data we hold about you.

Right to Rectification

Correct any inaccurate or incomplete personal data.

Right to Erasure ("Right to be Forgotten")

Request deletion of your personal data in certain circumstances.

Right to Data Portability

Receive your data in a structured, commonly used format.

Right to Object

Object to processing of your personal data for marketing purposes.

Right to Withdraw Consent

Withdraw your consent at any time where we rely on consent.

To exercise any of these rights, please contact us at privacy@pulseretro.com

Data Security

We implement industry-standard security measures to protect your data:

  • End-to-end encryption for sensitive data
  • Regular security audits and penetration testing
  • Secure data centers with 24/7 monitoring
  • Employee training on data protection
  • Incident response procedures

Data Retention

We retain your personal data only for as long as necessary:

  • Account data: Until account deletion
  • Retrospective data: Configurable retention period (default: 1 year)
  • Analytics data: Anonymized after 26 months (Google Analytics requirement)
  • Backup data: 90 days

International Data Transfers

Your data may be processed in countries outside your region. We ensure appropriate safeguards:

  • Standard Contractual Clauses (SCCs) approved by the EU Commission
  • Adequacy decisions where applicable
  • Data Processing Agreements with all vendors

Children's Privacy

Our service is not intended for children under 16. We do not knowingly collect personal data from children. If you believe we have collected data from a child, please contact us immediately.

Policy Updates

We may update this policy from time to time. We will notify you of significant changes by:

  • Email notification to registered users
  • Prominent notice on our website
  • Re-consent prompt for material changes

Contact Us

If you have any questions about this Privacy Policy or our data practices:

Email: privacy@pulseretro.com

Data Protection Officer: dpo@pulseretro.com